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Safe Work Practices and Procedures

Has the company prepared safe work procedure (JSAs) relevant to its operations?

Yes. 

Does the company have any permit to work systems?

Yes.  We are the only approved pest management contractors used by BP Australia under the ACP initiative.  This requires the use of the AIP System when working at service stations and fuel depots.  BP Audit Amalgamated Pest Control annually to ensure our level of compliance to AS/NZ 4801 meets their internal standards.  We currently have an average grading of over 95% in meeting our HSSE requirements.

Is there a documented system for incident reporting and investigation?
(Does the contractor have a procedure by whick subcontractors and staff can report safety hazards for those sites it services?)

Yes.  This system is maintained electronically across a company wide database with reminders and escalation systems in place to ensure prioritised attention is given to incidents and near misses.

Are there procedures for maintaining, inspecting and assessing the hazards of plan operated / owned by the company?

Apart from standard electrical test/tag requirements, none of the equipment used on-site requires the rigour be pre-start checks.  Field equipment inspected on a regular basis using a standard equipment checklist.  Depending on vendor requirements, basic vehicle roadworthy checks can be done on a daily/weekly basis.

Are there procedures for storage and handling of hazardous substances?

Yes.  A chemical usage and handling policy exists that specifies all products needs to be stored, mixed, used and disposed of in accordance with company, manufacturer, client and legal requirements.  All storage in field operations is considered minor storage and insufficient quantities of hazardous substances are transported or stored to require placarding or other hazardous goods signage.  We also have a general goods storage and handling procedure.

Is there an MSDS Register available?

Yes.  All vehicles and storage areas have an up-to-date MSDS folder for reference.  All current MSDS information is maintained on the company Extra-net site for download at any time.

Are there procedures for identifying, assessing and controlling risks associated with manual handling?

Yes.  Manual handling is addressed during the induction process of every person that joins the APC group.  Our Safe Work Method Statements address the issue of manual handling. It is also the subject of a toolbox talks which are conducted with staff on a periodic basis.

Does the company provide relevant PPE for workers?

Provision of PPE is the responsibility of the sub-contractor that visits the site.  The service operations performed (unless it is fumigation) do not need any specialised PPE requiring certification or calibration.  All PPE used is replenished on a regular basis and considered consumable items (e.g. disposable masks, replacement cartridges).


OHS Training
 

How is OHS training conducted in your company?

We require all new personnel joining the APC Group to undergo an induction that includes a specific OHS Induction component.  We also have a variety of toolbox talks that are delivered to relevant staff on a periodic basis.

Is a record maintained of all training and induction programs?

Yes.  Personal induction records are maintained, along with records of group training events.

Does the company assess the competency of workers?

Yes. Individual training plans are developed for workers and operations assessments are conducted on a regular basis by supervisors and managers.

 


OHS Inspection
 

Are regular OHS inspections at work sites undertaken?

Yes.  Workplace assessments are conducted on a regular basis with all field technicians.  These inspections are conducted by technical supervisors.

Are standard workplace inspection checklists used to conduct inspections?

Yes.  A standard checklist is used to review field technician performance.

Is there a procedure or form by which employees can report hazards in the workplace?

Yes.  This system is maintained electronically across a company wide database with reminders and escalation systems in place to ensure prioritised attention is given to incidents and near misses.  A paper form can capture important information on-site for later transfer to the electronic system.


Health & Safety Consultation

Is there a workplace health and safety committee?

No.  The Amalgamated Pest Control group structure does not require the appointment of a workplace health and safety committee.  The group has an appointed Workplace Health and Safety Officer and a number of elected Workplace Health and Safety Representatives.

Are employees involved in decision making over OHS matters?

Yes.  The elected Workplace Health and Safety Representatives work with the field technicians on a daily basis.  A company-wide forum is held two times per year where all the Representatives meet to discuss technical issues including HSSE / OHS issues.  This forum is also charged with changing policy and direction for all technical matters and recommends such changes to upper management for implementation.

Is there a system for consultation and review of the organisation's OHS and HSSE systems?

Yes.  The elected Workplace Health and Safety Representatives work with the field technicians on a daily basis.  A company-wide forum is held two times per year where all the Representatives meet to discuss technical issues including HSSE / OHS issues.  This forum is also charged with changing policy and direction for all technical matters and recommends such changes to upper management for implementation.  Four meetings conducted annually with Business and Technical Management in consultation with field technicians.

Are there employees elected as Workplace Health and Safety Representatives?

Yes.

Is there a Workplace Health and Safety Officer?

Yes.  Currently Mr Shaun Hale (Corporate Safety Manager)

 


OHS Performance Monitoring
 

Is there a system for recording and analysing health & safety performance?

Yes.  An electronic system records and categorises incidents, near-misses and improvement requests.  Statistics are drawn from this database.

Are employees regularly provided with information on company Health & Safety performance?

Any incidents or changes in HSSE requirements are circulated via Safety Alerts issued by the Workplace Health and Safety Officer.  In addition the APC management team subscribes to legislative update sites and information sites (e.g. Safety Soapbox - Victorian WHS).  These types of links also are available for all staff on the Extra-net.

Has the Division of WH&S ever issued the company with an improvement or prohibition notice?

No.

Has the company ever been convicted of a OHS offence?

No.


Contractor Management

Is there a system for managing sub-contractors?

Yes.  We have an sub-contractor engagement system in place.


Environmental Management

Has the contractor developed a corporate management system to address environmental issues for those sites it services?

Yes.  We have an environmental management policy.  We also induct all applicable personnel in our Environmental Management System.  All applicable operational policies and procedures include environmental considerations (e.g. Emergency Reponse Procedures - Spills).

Has the contractor developed procedures to specifically address the management of environmental matters on contracts?

Yes.  We have an environmental management policy.  We also induct all applicable personnel in our Environmental Management System.  All applicable operational policies and procedures include environmental considerations (e.g. Emergency Reponse Procedures - Spills, Chemical Usage Policy).

Does the contractor hold, or has the contractor previously held an environmental protection licence?

No.  Our occupational licences are not held with environmental protection agencies.  However under our occupational licence, we are trained and assessed in environmental management becuase of the nature of the work we do.  In cases were a specific licence is requried, we are committed to obtained such relevant licences to deliver environmentally sound services to our clients.


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